General Affair Officer

In a world where over seven billion people live, nearly one billion go hungry every night. Access to food, a fundamental human right, is frequently neglected. With challenges like climate change, water scarcity, and complex land management, the urgency for food security has never been greater. The Tay Juhana Foundation (TJF) is dedicated to tackling these issues. Our team of committed professionals is focused on advancing sustainable agricultural practices across the suboptimal lands that constitute two-thirds of Indonesia's surface area. This suboptimal land, integral to local agricultural traditions, holds untapped potential for food production. 

Suboptimal land, which includes areas with poor soil, limited water, or extreme weather, can be challenging for food production. However, sustainable agricultural practices offer a way to use these lands effectively for future food needs. Our communication efforts focus on raising awareness and inspiring action by showcasing how sustainability-driven approaches can turn suboptimal land into a key solution for global food challenges to nutritious, sustainable food. Apply today and help create lasting change for generations to come. 

ROLE DESCRIPTION
The Office Management Division at TJF plays a key role in ensuring the organization’s operations run smoothly by managing administrative, financial, legal, and logistical processes. As a central support function, the division is responsible for maintaining operational structure, ensuring compliance, and supporting internal systems so that all teams can work effectively.

The General Affairs Officer is responsible for the day-to-day execution of office operations, supporting multiple functions including administration, finance, legal, and general operational needs. This role involves handling routine administrative and financial processes, coordinating logistics, supporting procurement and documentation, and assisting in basic HR administration. The role requires close coordination with internal teams and external parties to ensure that operational needs are met in a timely and organized manner.

RESPONSIBILITIES
In this role, the General Affairs Officer will be responsible for:

Administrative and finance support 

• Support daily administrative and finance-related processes, including reviewing invoices, bills, and expense claims from staff and external parties to ensure accuracy and compliance. 
• Maintain and update invoice registers, and ensure all payments are processed in line with the organization’s approval matrix and financial procedures.
• Regularly update project expenses and maintain proper documentation of receipts and financial records. 
• Assisted the Accounting team in internal and external audit processes.

Operations & logistics 

• Provide travel and logistical support, including booking transportation and accommodation, and coordinating travel needs. 
• Support the coordination of internal and external activities such as workshops, seminars, and training sessions. 
• Provide general operational support across teams to ensure day-to-day activities run smoothly. 

 Asset management & legal compliance 

• Maintain and update asset registers for both office and field assets, ensuring proper tracking and documentation. 
• Support administrative and legal documentation, including preparing and coordinating required submissions to external partners or stakeholders.
• Assist in procurement-related activities as needed, including sourcing suppliers and supporting purchasing processes. 

1. Strong administrative and organizational skills, with experience handling operational tasks in a structured, detail-oriented manner, particularly when working with documents, financial records, and reporting. 
2. Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment, while maintaining accuracy and consistency in day-to-day work. 
3. Good coordination and communication skills, with the ability to work collaboratively across teams and engage with external parties when needed. 
4. Demonstrated initiative, adaptability, and willingness to support cross-functional tasks beyond core responsibilities, along with a basic understanding of financial processes, procurement, and general office operations. 
5. High level of professionalism and integrity, including the ability to handle sensitive and confidential information with discretion and responsibility. 

1. Good written and verbal communication skills in English. 
2. Minimum bachelor’s degree (S1) in Business Administration, Management, Agribusiness, or other related fields. 
3. Minimum 1–2 years of experience. Prior experience in an NGO or a dynamic working environment is preferred. 

1. This position is based in Jakarta, Indonesia. 
2. The position may require occasional visits and short stays in Indragiri Hilir Regency, Riau Province. 
3. Additional Information: 

• Office Location: Pluit, North Jakarta (Hybrid working arrangement)
• The entire selection process will be conducted via online platforms. 

 Interested applicants are required to submit the following documents: 

• Current CV with three references. 
• Cover letter addressing the candidate’s suitability and potential contribution to the offered position.
• Please state your net salary expectations. 

Please indicate the subject of your email as “General Affair – [Your Full Name].” Kindly send your application to [email protected] by Friday, 22 May 2026. Please note that the job vacancy may close earlier if the ideal candidate is found before the scheduled closing date.

TJF is an inclusive and diversity-friendly organization. We welcome and encourage applications from people of all backgrounds. The selection committee’s decision is final; only shortlisted candidates will be notified.